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Project Management Office (PMO) Set Up

Today businesses are focusing on core competencies and outsourcing those functions which are not their core-competence. They are exploiting all type of resources available to the full extent, equipping core functions with talented staff, efficient material, training, automated systems and fine tune processes.

What is PMO?

PMO is the CoE (Centre of Excellence) function in an organization focused primarily on Project Management activities. PMO can be a separate function in an organization or it can be outsourced to experts.

Service Offerings:

  • Want to create a PMO in my organization - ESTABLISHING PMO
  • Our PMO is very reactive or not effective so let’s bring in more skills, techniques and give more responsibilities to it - IMPROVING PMO
  • We are not a project management organization, we want to focus on our core business and want somebody else manage this work for us- OUTSOURCING PMO

Our PMO Services can define performance measure rating in EIGHT DIMENSIONS.

  • Strategy Execution
  • Shareholder Satisfaction
  • Resource Allocation
  • Financial Performance
  • Customer Satisfaction
  • Strategic Alignment
  • Budget/Schedule Performance
  • Portfolio Performance

Major Steps:

  • Gap analysis
  • Training Project Staff
  • Coaching & Mentoring
  • Setup new Processes, Templates & Standards
  • Redefine existing processes, templates & standards
  • Help in compliance
  • Suitable Tool Identification
  • Resource Augmentation
  • Setup PMC (Project Monitor & Control) Office
  • Benchmarking & base-lining process goals & mapping to business goals

Setting up PMO

Following are a few of the basic things involved in setting up a PMO:

  • Establish PMO architectural components
  • Identify best processes/practices to be institutionalize
  • Set goal for each processes identified
  • Plan the implementation of practices (Identify IT infrastructure, HR resource requirement, skills required, tools required, training required, configuration management, communication required and identify acceptance criteria)
  • Training resource for any gap in the desired skills
  • Assign resource with responsibility & authority
  • Manage the deliverables of PMO
  • Audit PMO function's deliverables against the objective
  • Review the Progress with Senior Management
  • Collect lessons learned from each practice for the improvement of the practice

Trends in PMO:

  • 20th Century Project Management Facts
  • $80-145 bn/year: Spent on failed/cancelled project (Standish Group International)
  • 25%-40% of all spending: Put on re-work (Carnegie Mellon)
  • 40% of Problems: Found by end user (Gartner)
  • 50% time: System Rolled Back from Production (Gartner)
  • $30 bn/year or 66% of project failure: Happens due to poorly defined requirements (Forrester Research)
  • 66% of project: Runs into trouble (failed/overtime/over-budget)
  • 50% of 66%: Cost overrun
  • 82% of 66%: Time overrun

21st Century Project Management Office (PMO)

Functions can be:

  • Visibility (metrics & new business opportunity from the project)
  • Cross-Project Dependency Management
  • Resource Management (Resource planning, allocation, tracking, budget, schedule across the projects)
  • Risk Management (identifying risk & manage risks after applying suitable resources)
  • Communication
  • Professional Development
  • Technical Integration (across platform, application, vendor, outsourcer)
  • Program Management Best Practices
  • Release Management
  • Continuous Improvement
  • Governance & Portfolio Management
  • Business & Technology Consulting
  • Audit projects for compliance to regulatory bodies

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